What A2X does for ecommerce bookkeeping
A2X sits between your sales channels and your accounting software. It reads Shopify and Amazon payouts and posts one summarized entry for each, split into the accounts you choose. Most of our Xero and QuickBooks Online clients selling online use it.
What you get
- One entry per payout, with the same total as the bank deposit, so bank reconciliation becomes a one-click match
- Sales, discounts, refunds, shipping, taxes and fees in separate accounts, based on your mapping
- Settlements crossing month end split by date for accrual accounting
- Separate handling for each channel and each currency
- A link from every entry back to the payout detail, which helps at year end and in audits
Cost of goods sold
A2X can also post cost of goods sold based on the unit costs you enter. This gives a gross margin in the monthly P&L without a separate inventory system. For larger catalogues or stores with several warehouses, an inventory system is usually still needed, and A2X then only handles the sales side.
What A2X does not do
- It does not replace the bank reconciliation, it only makes it easier
- It does not fix a wrong mapping: if fees are mapped to sales, every entry will be wrong
- It does not track inventory quantities
- It adds a monthly subscription cost, priced by order volume
Getting the setup right
Most problems come from the first setup. Before going live, check the account mapping against your chart of accounts, set the right start date so that no period is booked twice, and run one month in parallel with your old method. After that, the monthly work is mostly matching payouts and reviewing the clearing accounts.
Questions about your own setup? Write to us at finance@teamsfinance.com or use the contact form.